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The Task Editor

Use the task editor to give a task its title, notes, dates, and other details. Tap + below the task list to create a task, or tap an existing task to change it.

Opening the Editor​

On phones, the editor opens in a bottom sheet over the task list. Drag the handle up for more room, or tap it to expand or lower the sheet. Typing or opening a property panel expands the sheet when needed. On wide tablet layouts, the editor can appear beside the task list.

In a short window, the month calendar below the editor hides so there is more room for task details, dates, and alerts. Use the calendar button at the bottom of Lists to open it over the task list. Back closes that calendar and leaves your editor open.

For a new task, tap the checkmark labeled Save to add it and close the editor. The lightning button, Save & Add new, saves it and leaves the editor ready for another task. For quick title-only capture, see Quick Add.

Changes to an existing task are saved as you edit and leave its fields. Use Back, the editor's back button, or a downward swipe to close the sheet. Back closes an open property panel before closing the whole editor.

If you leave a new task after entering details but before saving, 2Do offers Discard, Cancel, and Save Draft. Cancel returns to editing. A draft can be restored when you next create a task.

Title​

Tap the title to edit it. Keep the title short enough to recognize in the task list, and put longer instructions in Notes.

While creating a task, you can type dates, times, tags, and other details in the title. 2Do highlights the phrases it recognizes and fills in the matching fields. It removes those phrases from the title when you save. See Natural Language Input. Editing an existing task's title does not reinterpret it.

Task Type and Destination​

The control beside the title opens task-type and priority choices. Swipe between the two pages to choose a normal task, project, or checklist, or to set priority and starred state. A sub-task cannot contain another level of sub-tasks. See Projects and Checklists.

Tap the colored destination strip to choose the list, section, or parent project or checklist that should contain the task. A project's sub-tasks belong to the same list as their parent. See Lists and List Groups and Task Sections.

Notes​

Tap the notes row to open the notes editor. Add instructions, links, reference material, or a progress log. Markdown formatting, a rendered preview, undo and redo, and a date-and-time shortcut help with longer notes.

See Notes and Markdown for the toolbar, Pro requirement, preview settings, and sharing.

Start Date and Due Date​

Tap a date row or the date button along the bottom of the editor. The date panel has Due, Start, and Duration tabs.

  • A Start Date controls when a task becomes available. Tasks with a future start can stay hidden until then.
  • A Due Date sets the deadline. A due time adds a specific clock time to that deadline.

See Dates and Durations for examples, floating times, and the settings that affect Today.

Smart Scheduling​

When scheduled tasks are hidden, a future start date keeps the task out of your current view. Use the clock button on the sort bar or open Scheduled to see it early. This changes visibility without changing its date.

Due Time and Duration​

Tap the time in the date panel to set a due or start time. A duration records how long the task takes and, with a due date, gives it a lead-up window.

For example, a task due at 3:00 PM with a 30-minute duration has a duration window beginning at 2:30 PM. It still has a 3:00 PM deadline. See Duration and Due Time.

Priority​

Tap the priority control beside the title and swipe to the priority choices if needed. Choose None, Low, Medium, or High, or turn the star on or off. A star and priority can be set independently. See Stars and Priorities.

Tags​

Tap the tags row to choose existing tags or create new ones. Tags help you find related tasks across lists. Pausing a tag can hide its tasks until you resume it. See Tags.

Location​

Use the location button to attach saved places or add a new place. Locations support the Nearby view and optional proximity alerts after you arrive and remain near a place. See Nearby and Locations.

Action​

Use the action button to add a phone number, message recipient, email address, URL, address, or Google search. Once assigned, tap the action strip in the editor to perform it. See Actions.

Alerts​

Tap the alarm button, then Create a new alert. Choose a preset or a custom alert, and set whether it should play a sound. A due date by itself is not the same as an alert. See Notifications and Alarms.

Recurrence​

Tap the repeat button to choose a preset or custom rule. Repeat from the task's date for a fixed schedule, or turn on Repeat after completion when the next interval should begin after you finish. See Repeating Tasks.

Attachment​

Use the attachment button to take a photo, choose an image, or record audio. Each task can have one picture and one audio recording.

iCloud and Dropbox can sync these attachments between 2Do devices. CalDAV can sync the same picture-and-audio limit when attachment sync is enabled. Toodledo does not sync attachments. See Sync for provider differences.

Sub-Tasks​

Open a project or checklist to see its contents, then tap + to add a sub-task. Project children can have their own dates and repeat rules. Checklist items use the parent's schedule. See Projects and Checklists.

Sharing and Deleting​

An existing task's overflow menu has Share and Delete. To duplicate a task or change its type from the task list, touch and hold its row and choose Copy or Convert. When the task has note links or backlinks, Links opens a grouped link menu. To change several tasks together, use Batch Editing.

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