Lists and List Groups

Keep related tasks in a list, such as Home, Work plan, or Weekend trip. Use list groups to arrange your lists, and sections to divide the tasks inside one list.

Select a list in the lists panel to see its tasks. A task belongs to one list at a time. Smart Lists and Focus Lists also show tasks from their original lists, so the same task can appear in several views.

Focus Lists

The built-in All, Today, Starred, Scheduled, and Done views collect tasks across lists. They help you review your work by date or status without moving tasks.

Inbox is a separate collection list. Turn on GTD® Inbox in your default-list settings if you want to collect new tasks there before filing them. See Focus Lists and Inbox.

Excluding a List from Focus Lists

Touch and hold the list's name in the lists panel, choose Edit, and use the switches under Exclude From:

• All keeps the list's tasks out of All.
• Today keeps them out of Today. If Include starred tasks is on in Appearance settings, starred tasks can still appear there.
• Done keeps its completed tasks out of Done.
• Sync, when available, excludes the list from your selected sync method.

You can still open the list directly. Exclusions do not delete its tasks. The visibility icon beside a list marks exclusion from All; it does not indicate every exclusion setting.

Creating a List

1. Tap + at the bottom of the lists panel. If a menu appears, choose New List.
2. Enter a name.
3. Tap the color control to choose a color, and tap the list group name to choose a group.
4. Tap Save in the toolbar.

The + beside a list group also creates a list in that group.

A project or checklist is a task inside a list. Create one from the task editor. To create a Smart List, save a search.

List Groups

Use list groups for related lists, such as Personal and Work. Tap a group heading to collapse or expand its lists.

To create a group while adding or editing a list, tap the list group name, choose New Group, and enter a name. You can also create groups from Manage Lists & Groups.

To move a list into a group, touch and hold the list's name, choose Edit, and change its group. Groups contain lists; they do not nest inside other groups.

Touch and hold a custom group heading for Rename or Delete. Deleting a custom group keeps its lists and their tasks, moving the lists back to their built-in groups.

Reordering

Touch and hold a list or group heading and choose Manage Lists & Groups. Drag the handles to arrange lists and groups, or drag a list into another group. Tap the toolbar's back arrow when you have finished.

Changing a list's position in the panel does not change the order of its tasks. Use the sort bar for that.

Editing or Deleting

Touch and hold a list's name and choose Edit to change its name, color, group, or exclusions. The menu also offers Archive and Delete for regular lists when the sync service allows those actions.

Archiving removes a list from the lists panel without deleting its tasks. Manage archived lists from Settings. Deleting a regular list deletes the tasks it contains, so read the confirmation before continuing.

Deleting a Smart List removes the saved search. Its matching tasks remain in their original lists.

Indicators

• The numbers beside a list can show overdue and incomplete task counts. Choose the counter style in Settings > Notifications > More....
• A pale dot marks tasks due today; a red dot marks overdue tasks.
• A lock marks a protected list.
• A Smart List has its own symbol.
• The visibility symbol marks a list excluded from All.
• Shared lists have a sharing symbol. See Sync for the options your service supports.

Smart Lists

Save searches you use often as named Smart Lists. Each has its own color and position in the lists panel, while its results stay up to date. See Smart Lists.