Focus Lists and Inbox
Use All, Today, Starred, Scheduled, and Done to review tasks across your lists. These built-in Focus Lists show tasks in place; editing or completing a task changes the same task in its original list.
The optional Inbox is a collection list where you can keep new tasks until you decide where they belong.
Inbox
Turn on GTD® Inbox in your default-list settings to create the Inbox and make it the default collection list. New tasks use the destination chosen by your default-list and Quick Add settings. You can change a task's list whenever you are ready to file it.
Inbox can contain projects and checklists and sections, just like a regular list.
Turning off GTD® Inbox asks to delete the Inbox and its tasks. Move anything you want to keep to another list first.
All
All brings together tasks from your available lists. It respects list exclusions and the controls above the task list:
- Lists excluded from All do not contribute tasks.
- Paused tasks stay hidden until you show them with the pause control.
- Tasks with a future start date stay hidden until you show them with the clock control.
- Completed tasks follow your Show Completed Tasks setting.
A search can reveal paused matches. See Tags and Search.
Excluding a List from All
Touch and hold the list's name, choose Edit, and turn on All under Exclude From. A visibility symbol beside its name marks this exclusion. Open the list directly to see its tasks.
Today
Today shows unfinished tasks whose dates make them relevant today. A task can appear because it is due today, starts today, or has a duration that makes work begin today.
Under Settings > Appearance > More..., the Today options also let you include:
- Include overdue tasks: unfinished tasks with past due dates.
- Always show 'Still Working On': tasks whose start dates have passed and that remain unfinished.
- Include starred tasks: starred tasks, including those from lists excluded from Today.
Your pause, scheduling, and Focus Filter controls can narrow this view further.
Excluding a List from Today
Touch and hold the list's name, choose Edit, and turn on Today under Exclude From. The Include starred tasks setting is an exception: when it is on, starred tasks can still appear in Today.
Understanding a Task's Dates
A task due tomorrow can appear today if its duration begins today or its start date has already passed. Check the task's start date and duration, then the Today options above. See Why are tasks due tomorrow showing in Today?.
Starred
Starred collects tasks with a star. Add or remove a star from the task row or editor. See Stars and Priorities.
Scheduled
Scheduled shows tasks with start dates. It includes tasks set to start in the future. If Always show 'Still Working On' is off, it also includes unfinished tasks whose start dates have passed.
Use the clock control above another list to reveal its future tasks without changing their start dates.
Done
Done collects completed tasks. To leave a list's completed tasks out, touch and hold its name, choose Edit, and turn on Done under Exclude From.
Sync Exclusion
When your sync method and list allow it, Sync under Exclude From keeps a list out of that sync method. This is separate from its visibility in All, Today, and Done. See Sync.
Indicators
The visibility symbol beside a list marks exclusion from All. To check its Today, Done, and Sync choices, open Edit and read the switches under Exclude From.