The Task App Trusted by Pros, Students, and Scholars Everywhere. Get More Done!
Getting organized is just two steps! (we counted)
1Get everything out of your head and into one place. Big plans, everyday errands, and all the little reminders in between. 2Do’s Quick Entry can help you with that.
2Now pick dates. Reshuffle when plans change. Flag what’s urgent. Prioritize what’s next. Put things on hold. Keep what can’t start yet out of sight. Sort the ideas from the errands from the projects. Dig up a buried note. Update it. Okay, somewhere back there we stopped counting.
Good thing, steps 2 and up are exactly what 2Do was built for. It all takes seconds, and you can even ask an AI to help.
Syncs with whatever you already use
While most apps decide where your data lives, 2Do thinks that’s your call: Dropbox, Apple Reminders, Todoist, iCloud, Fastmail, Fruux, or your own CalDAV server. Pick the one you trust and 2Do keeps every device in step.
Dropbox
Apple Reminders
Todoist
iCloud
Fastmail
Fruux
CalDAV serverYou can even share individual lists over Wi-Fi with people nearby.
Wi-FiKnow your day before it starts
Turn on Calendar events and your Today list gains a clean strip of what’s actually on your schedule. With meetings and tasks side by side, you can see how much day you really have left before you promise it to something new.
One window per train of thought
One window is rarely enough. Open as many as you like, each an independent view of the very same tasks. Keep Today up on one screen while you plan a project on another, or park a reference checklist beside the work it belongs to.
Every window remembers its own list, search, size, and panels, so switching between them never loses your place. Leave them open and they’re waiting the next time you launch 2Do.
Never lose a 2am idea again
A passing thought is the worst thing to lose. Trigger Quick Entry from anywhere on your Mac and your idea becomes a task, project item, checklist entry, or a dated reminder before it slips away. It works even when 2Do isn’t the app in front, or isn’t running at all.
Quick Entry mirrors the main editor exactly, so nothing about it feels second-rate. Same fields. Same shortcuts. Same speed.
Mail, meet your task list.
Flight confirmations, payment reminders, that reply you keep dodging: mail them all to 2Do.
Your Mac gets its own private email address. Anything sent to it becomes a task: the subject becomes the title, the message becomes the notes, and a numbered message arrives as a checklist. File as you send with subject instructions like due(tomorrow) or list(Work), and share the address with the people you trust to fill your list.
See your tasks from every angle
Order any list the way that suits the moment: by due date, start date, priority, or tag, or arrange it by hand. A single click of the sort control at the top switches between them, ascending or descending, and every list remembers its own choice.
Flexible, re-orderable sorting is something not every task app bothers with. But once you can see your work in exactly the order you need, a fixed list starts to feel limiting.
Drill down to what matters right now
Tick the conditions you care about (due today, high priority, overdue, starred, or any mix), then toggle Focus on with one click. The list drops everything else and shows just what you asked for; click again to bring it all back.
It works in any list and any view, and each list remembers its own conditions, so Work and Errands can each focus on different things.
Tasks that grow into projects
Ideas rarely arrive fully formed. Jot something down as a simple task, and when it starts to sprawl, turn it into a checklist, then into a full-blown project with sub-tasks of its own. Gather, sort, and rearrange as your thinking takes shape, and the structure grows right along with the plan.
Around them, color-coded lists keep related work together and List Groups keep a growing sidebar tidy. Every list keeps its own sort and focus, and even a project can order its sub-tasks its own way. Work, personal, errands, and someday don’t need to share the same rulebook.
Put tasks on hold, not in the trash
Some tasks belong in your system but not in your face: the home renovation, the someday reading list, the side project you’ll come back to next quarter. Pause the tag that holds them and every carrying task disappears from view. All. Today. Search. Notifications. Hidden, not deleted.
Unpause when you’re ready, and the whole context returns exactly as you left it. It’s the easiest way to hold on to everything you might one day do without staring at it every day.
Find that task you know is in there
Build precise searches across titles, tags, notes, dates, and every other detail 2Do tracks, then save them as Smart Lists. Your weekly review, your stalled projects, your high-priority work, and your nearby errands all become a single click away.
Smart Lists are perspectives, not folders. The originals stay where they belong; the views show up wherever they’re useful.
Drag, drop, defer. Together.
Select a stack of tasks and reschedule, tag, move, or clear them in one move: drop them onto lists, tags, or calendar dates, or press a single key. The same drag-and-drop fluency works across projects too, with every detail editable without diving into a single task.
Adjust priorities in two clicks. Toggle list-name visibility with a single Option key. Small conveniences that pay for themselves a dozen times a day.
Tags: little words that sort everything
A tag is just a little word you'll remember, like @phone, @waiting, or @maria, and 2Do can group, filter, and sort by them. Tags, Tag Groups, and the Nearby panel live one click away in the utility panel, so you can pull up exactly the tasks you can act on right now without rearranging a thing.
Tag Groups keep related tags together, so even a big collection stays easy to scan. The Nearby map brings up location-tagged tasks the moment you’re close enough to actually do them.
One reminder is rarely enough
Stack multiple alerts on a single task, with sound or text. Alarms can nag you with a repeating sound until you deal with them, or be snoozed for later, so the things that must not slip, don't.
Overdue notifications are redesigned to blend in with the interface while staying impossible to miss. A soft glowing dot appears on a list when something due today is hiding inside.
Actions: every task can do more
Attach a URL, a phone number, an address, an email, even a Google search directly to a task, and the next step is always one click away. Make the call, open the map, fire the search, send the message. Done.
Power users, welcome
Hand the busywork to Claude Co-Work. Ask it to spin up a project, break a goal into sub-tasks, shuffle due dates, tidy your notes, or reorganize a list. It all runs through a standard MCP server built right into 2Do, so Claude (or any MCP-capable agent) works with your real, live tasks.
Prefer to wire things up yourself? Compose full AppleScripts, build automations in Apple’s Shortcuts app, or drive 2Do from anything that speaks URL schemes. However deep your automation runs, 2Do keeps up.
When one task needs another
Type @{…} in any note and pick a task to drop in a live link. Click it later to jump straight there. Stitch a project to its dependencies, a meeting to its follow-ups, or just leave yourself a breadcrumb back.
A link is simply the task’s title stored as plain text, so you can even type one by hand, on any device, and 2Do resolves it to the matching task everywhere your notes sync.
Anything, one keystroke away
Quick Open: one shortcut, a few letters, Return, and you’re looking right at the task or list you wanted, wherever it lives. No scrolling, no scope to set first. Open it empty and it hands you the things you were just working on.
Beautiful notes, as you type
Write notes in Markdown and watch them come to life: headings, bold, lists, quotes, and code, styled as you type. Drop in a date stamp with a click, and every link you write gets collected, ready to open whenever you need it.
Share a list across the room
Publish a list to your local Wi-Fi and anyone running 2Do nearby can subscribe, no cloud account required. Share the groceries, a trip plan, or a project with the room, protected by a simple passcode.
Edits flow both ways, and one list can be shared with several people at once.
A date picker that keeps up
Scheduling shouldn’t slow you down. Type an exact date when you know it, or just say roughly when: tomorrow 3pm, in 4 hours, even in 3w 3pm to push something three weeks out. 2Do offers instant suggestions as you type, and date and time land in their own fields you can still edit inline.
No modal to open and no calendar to hunt through. One click clears a date or drops the time, so the fiddly part of planning gets out of your way.
The whole task, at a glance
Select any task and tap Space. A floating panel shows everything it carries without ever opening the editor: notes, dates, alarms, tags, attachments, and a prominent action card.
Step through the list with the arrow keys and the preview follows along, refreshing as you go. Tap Space again to dismiss it.
Some lists are nobody else’s business
Lock the whole app behind a password, or just the lists that need it: the journal, the gift ideas, the plans nobody should stumble into. One click on the padlock locks up, Touch ID unlocks in a blink, and 2Do can lock itself after your Mac sits idle.
A locked list keeps its tasks out of sight everywhere until you unlock it, and lists you never want to see can be hidden from the sidebar entirely.
Private. Recoverable. Yours.
Lock private lists with a click, and keep automatic backups ready for the day you need them, now with a restore browser that brings back a single list without touching the rest. Sync through the service of your choice: Dropbox, Apple Reminders, Todoist, Toodledo, iCloud CalDAV, or any CalDAV server. The sync engine was rebuilt from the ground up, and every method can Merge as well as Replace. 2Do treats sync as your bridge between devices, never a requirement to store your data with us.
ToodledoYour data stays portable, and your tasks stay between you and the people you trust.
A Place to Land
Mail to 2Do
Tag-Powered Views
Nearby
Durations
Smart Lists
Multiple Windows
Dropbox Sync
CalDAV & iCloud Sync
Todoist Sync
Apple Reminders Sync
Merge Sync
Import & Migrate
Export Lists
Backup Browser
Light & Dark Themes
macOS Focus Filters
Last Selected Task
Move To Project
Link Discovery
AppleScript
Multiple Notifications
Repeating Tasks
Nagging
Today Widget & Share Extension
Preview Without Opening
Section Heat Bars
Archived Lists
Password Protection
Keyboard Shortcuts
14 Languages
Batch Editing
Smart Scheduling
URL Schemes
IFTTT Ready
Voice Capture
Print Your Lists
Secure Sync
First-Class Support
Your Data, Your Rules
We believe your tasks are your life, and your life is private. 2Do is designed around local-first ownership, so your task data stays on your devices and only syncs with services you choose.
No funny business, just thoughtful task management. See our privacy policy for more details.
The Word on the Street
Wish I’d starting using 2Do sooner
Gosh, I sure wish I’d started using 2Do years ago. Much to my surprise and delight, making this change was a relative breeze. I’ve found 2Do to be more powerful, have more useful features, be better looking and has the ability to be substantially more customized by the user than the previous app I’d been using.
I’ve trid most of them… this is the best
I’ve tried so many of these to do lists… and this is the one I just keep coming back to. I do use this on IOS, mac, and my iPad. Its a minor investment compared to what you get out of this if you use it well.
Best in class task management
I use 2do extensively every day to manage my life, both personally and professionally. Over the years I’ve tried other task management tools and systems but none of them have 2do's unique combination of design and usability.