Tags

Add tags to connect tasks across lists. A task can have several tags, such as Home, Waiting, or a person's name. Use them to find related work without changing where tasks are filed.

Tagging a Task

Open the task editor and tap Tags. Choose existing tags or type a name to add a new one. You can assign several tags to the same task.

For several tasks, use batch editing and its tag control. You can also enter tags while writing a title with Natural Language Input.

The Tags View

Open the utility panel and select Tags. On a wide layout, the panel can remain beside the task list.

Tap a tag to filter the current task view. Tap another to find tasks with either tag. Tap a selected tag again to remove it from the filter. These choices appear in Search, where you can edit them or save them as a Smart List.

The counts beside tags reflect their use in the current task results. Use the visibility button at the bottom of the panel to switch between all tags and those used in the selected list. The alphabetic-sort button switches between alphabetical and saved order.

Tag Groups

Group tags by purpose, such as People, Places, or Status.

1. Tap + in the Tags panel's toolbar.
2. Choose Tag Group and name the group.
3. To put a tag in it, touch and hold the tag, choose Rename, and change its Tag Group before saving.

The + beside a group adds a tag to that group. Tap a group heading to collapse or expand it.

Tap the sort button in the panel's toolbar to enter Manual Sort and show drag handles. Drag tags within a group or into another group, and drag group headings to arrange the groups. Finish with the toolbar's checkmark. When alphabetical sorting is on, tags follow alphabetical order inside each group.

Pausing a Tag

Pause a tag to hide the work that uses it from ordinary task views. For example, pause Waiting while you cannot act on those tasks.

Tasks keep their dates, notes, and other details. If a project or checklist has a paused tag, its sub-tasks are treated as paused too.

Pausing and Resuming a Tag

Touch and hold the tag in the Tags panel and choose Pause. To show its tasks again, touch and hold it and choose Unpause.

A task with more than one paused tag remains paused until all those tags are unpaused.

Showing Paused Tasks Without Resuming

Tap the pause control in the sort bar above your tasks to show paused tasks in an ordinary list view. Tap it again to hide them.

Searches can include paused matches without unpausing their tags. To find only paused tasks, search for type: paused. Quick Open can find them by title too.

Common Pause Patterns

• Pause Waiting while a reply or delivery is pending.
• Pause Home while you are away.
• Pause a project tag while the work is on hold.

Renaming Tags

Touch and hold a tag and choose Rename. Change its name or group, then tap Save. Renaming updates the tag on the tasks that use it.

Tag names must be unique. If the new name already exists, choose a different name. To replace one tag with another, use batch editing to change the tags on the affected tasks, then delete the unused tag.

Sorting and Grouping by Tag

Tap the sort control above the task list and choose Tag to group tasks by their tags. This changes the task list's presentation; the Tags panel has its own sorting controls.

Tags in Smart Lists and the Focus Filter

Use Search for tag conditions such as:

• tags: Home for one tag.
• tags: Home OR Work for either tag.
• tags: Home AND Waiting for both tags.
• taggroups: People for tags in a named group.
• tags: Home type: duethisweek for tagged work due this week.

Save a useful search as a Smart List. The Focus Filter adds its own date and priority conditions; it does not have a tag rule builder.