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Sync with Toodledo

If you already use Toodledo, 2Do for Mac can sync with your account. You'll keep web access via toodledo.com and Toodledo's email-to-task feature.

What Toodledo Sync Carries​

  • Core task fields — title, notes, dates, recurrence, priority, location.
  • Tags, including tag assignment and (mostly) tag names.
  • Repeating tasks — Toodledo's recurrence model is rich.
  • Web access — your tasks are visible at toodledo.com and in any Toodledo client.

Limitations​

  • Smart Lists do not sync between devices.
  • List Groups are not supported by Toodledo.
  • Audio and picture attachments do not sync to Toodledo or to other devices when going via Toodledo.
  • Alarms do not sync to Toodledo. They remain on each local 2Do device but Toodledo itself doesn't carry them.
  • Multiple locations assigned to a single task collapse to a single location.
  • Emoji characters in task content can be replaced with question marks (Toodledo doesn't support them; tasks with emoji can also end up duplicated, one with the emoji, one without).
  • Free Toodledo accounts flatten Projects and Checklists with sub-tasks into a single-level list. Toodledo Pro / Plus accounts preserve the project / checklist hierarchy.
  • Only tags assigned to a task sync. Unused tags don't sync to Toodledo or to other 2Do devices via Toodledo.

Setup​

  1. Open 2Do > Settings > Sync.
  2. Select Toodledo as the sync method.
  3. Enter your Toodledo username and password.
  4. Click Save / Connect.
  5. On the first sync, 2Do offers Merge or Replace Local Data. Pick carefully based on where your data lives.
After setup — your first sync

Close Settings and return to the main task list. Press ⌘S (or click the Sync toolbar button) to force the first sync. 2Do will then ask whether to Merge or Replace Local Data — choose carefully based on which side has the data you want to keep.

After the first sync, you can manually override the next sync any time under 2Do > Settings > Sync > Next Sync Action — pick Sync Normally, Replace Local Data, or Merge Sync before triggering the next sync. The setting auto-resets to Sync Normally afterwards.

Daily Sync​

Once configured, 2Do for Mac syncs in the background while running. You can also press ⌘S to force an immediate sync.

Common Issues​

"Could not retrieve info from the server, please try again later"​

Usually transient. Wait a few minutes and retry. Persistent failures often point at network or Toodledo-side issues — check Toodledo's status page.

"Login is not working" / "check login or password"​

Confirm your credentials at toodledo.com first. If they work there but fail in 2Do, regenerate your password (some special characters can confuse the API).

"Too many logins" failure​

Toodledo rate-limits frequent connection attempts. Wait 15–30 minutes before trying again. Don't repeatedly tap Sync if you see this — that just resets the timer.

Lost lists or different counts across devices​

After a misfire, run Sync on the most up-to-date device and let it finish. On lagging devices, choose Replace Local Data to pull a clean copy from Toodledo.

Toodledo Contexts and Goals don't appear​

2Do does not import Toodledo Contexts or Goals. If you previously used those, consider mapping them to 2Do Tags (which Toodledo does sync) before switching.

Can't delete the Toodledo list tab​

If a stuck "Toodledo" list tab appears that you can't remove, contact support so we can help you clean up the stale tab safely.

Switching Away from Toodledo​

If you decide to leave Toodledo:

  1. Save a backup from Settings > Backups > Manage Backups > Save as... as a safety net.
  2. Switch to Dropbox sync — it carries the features Toodledo skips.
  3. On the device with the most up-to-date data, populate Dropbox from that device. On the other devices, choose Replace Local Data to pull down.

Setting Up Another Device & Troubleshooting​

  • Adding another device — install 2Do, sign in to the exact same Toodledo account as your other devices, and let the first sync pull your data down. See Setting up a new device for the full walk-through.
  • One device showing different tasks? — see One of my devices isn't syncing correctly. Standard recovery: run a clean sync on the most up-to-date device, then Replace Local Data on the lagging ones.
  • Replace Local Data and Merge Sync — picking the wrong option can create duplicates or replace good local data. Pause and read Replace Server Data vs Replace Local Data before confirming. You can re-trigger the choice any time under 2Do > Settings > Sync > Next Sync Action.

Tips​

tip

If you rely heavily on hierarchical projects, multiple alarms per task, or attachments, Dropbox sync is a better fit.

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