Multi-Task Actions

Select several tasks to reschedule, tag, move, share, or delete them together using menus, shortcuts, or drag and drop.

Selecting Tasks

• ⌘-click to add tasks to the selection one at a time.
• ⇧-click to select a contiguous range.
• ⌘A to select all visible tasks. Selected tasks highlight together and act as one, so every command below applies to the whole selection. The Sort Bar shows how many tasks are selected and their total duration, such as 3 tasks selected · 1h 45m.

Drag and Drop Targets

Drag the selected tasks to one of these destinations:

• Drop on a list in the Lists Panel to move tasks there. Hold ⌥ (Option) while dropping to copy instead of move.
• Drop on the Today Focus List to set the due date to today.
• Drop on the Scheduled Focus List to schedule a start date.
• Drop on the Starred Focus List to star tasks.
• Drop on the Done Focus List to mark tasks complete.
• Drop on a tag in the Tags panel to apply that tag.
• Drop on a date in the Mini Calendar to set the due date.
• Drop on a section title in the task list to move tasks into that section. Hold ⌥ while dropping to put copies there instead.

note

Smart Lists show matching tasks from other lists; they do not store tasks themselves. To move tasks, drop them on a regular list.

tip

At the start of a review, drag a small selection onto Today, Scheduled, Starred, or Done instead of opening each task. Those Focus Lists are useful drop targets, not just views.

Reordering Tasks

Hold ⌘ (Command) while dragging to reorder between tasks without dropping directly onto another task.

1. Set the sort to Manually. For tasks in a list, use the list's Sort Bar. For sub-tasks, choose Manually in the project's or checklist's own sort menu.
2. Select the tasks you want to move and start dragging. Hold ⌘ before starting the drag, or press it while the mouse button is still down.
3. Keep ⌘ held and release the mouse button at the insertion position you want.

Without Command, dropping directly onto another task can make it a project and add the dragged tasks inside it. Dropping onto an existing project or checklist adds them there. With Command held, those task-on-task drops are disabled and the drag offers positions between tasks. Release Command during the drag to return to normal drop targeting.

note

Command-drag requires manual sorting in the list, project, or checklist whose tasks you are arranging. A manually sorted list can contain a project that uses another sort, so set the project's sort separately when arranging its sub-tasks. Command does not change the sort setting.

Without Command: dropping Choose a hotel onto Plan weekend turns Plan weekend into a project and puts the dragged task inside it.

With Command held: the same drag moves Choose a hotel between Plan weekend and Book train tickets. All four tasks stay at the same level.

Menu-Bar Equivalents

If you'd rather use the menu, every multi-task action has a menu equivalent:

Action	Menu
Defer	Task > Defer...
Schedule	Task > Schedule...
Copy	Edit > Duplicate (⌘D)
Move	Task > Move
Share	Task > Share
Tag	Task > Edit Tags or Task > Tag...
Delete	Edit > Delete
Organize into sections	Task > Auto-Create Sections

Organizing Selected Tasks into Sections

In a regular list or the Inbox, select the tasks, right-click one of them, and choose Auto-Create Sections, or use Task > Auto-Create Sections. Apple Intelligence organizes only the unfinished tasks in your selection, using existing sections where they fit and adding new sections where needed.

The list must allow editing. This requires a Mac that supports Apple Intelligence, running macOS 26 or later, with Apple Intelligence enabled. See Auto-Create Sections for details, including how selected sub-tasks are handled.

Move To and Copy To Submenus

Right-click your task selection and 2Do shows two submenus that expand into your full list structure:

• Move To ▸: moves the selected tasks to another list.
• Copy To ▸: drops a copy of the selected tasks into another list, leaving the originals where they are.

Both submenus show your list groups as headers and each list as a colored-bullet item. Choose a list and the tasks land at that list's root.

When a list already contains projects or checklists, that list becomes a nested submenu. The first item is the list itself (move or copy to the list's root); below a separator, each project and checklist inside it is listed. Pick one to move or copy the selected tasks directly into that project or checklist, as its children.

These submenus are context-menu only, with no keyboard shortcut. Focus Lists, Smart Lists, and archived lists aren't offered as destinations, and locked or read-only lists appear disabled.

Keyboard Shortcuts for Multi-Task Actions

Most multi-task operations have a single-letter keyboard shortcut, with no modifier required when the Task List has focus and one or more tasks are selected. They work the same way on a single task or a multi-selection.

Dates

Key	Action
D	Defer...: pick a relative offset (Today / Tomorrow / a named weekday / Next Week / Custom)
K	Schedule...: pick a specific date
T	Due Today
Y	Due Tomorrow
⌃T	Start Today
E	Due Time...
X	Duration...
. / ,	Add a Day / Subtract a Day to the Start Date
] / [	Add a Day / Subtract a Day to the Due Date
⇧. / ⇧,	Add a Week / Subtract a Week to the Start Date
⇧] / ⇧[	Add a Week / Subtract a Week to the Due Date
⌥,	Remove Start Date
⌥[	Remove Due Date
⇧⌘[	Remove Due Time

Status, Priority and Star

Key	Action
⌘.	Mark As Completed
⌥⌘.	Mark As Not Completed
S	Star
⌃S	Unstar
0 / 1 / 2 / 3	Priority None / Low / Medium / High
= / -	Increase / Decrease Priority

Tag, Move, Convert

Key	Action
L	Tag...
⌥L	Untag...
M	Move...
⌥⇧⌘1	Convert To a Task
⌥⇧⌘2	Convert To a Project
⌥⇧⌘3	Convert To a Checklist

Editor Quick-Jumps

When a task is selected, these shortcuts open the editor pre-focused on a specific field, which is handy when you want to change one thing across many tasks rapidly:

Key	Field
⌘E	Edit Note
⌘'	Edit Alerts
⌘/	Edit Dates
⌥⌘0–⌥⌘3	Set Priority None / Low / Medium / High
⌘R	Edit Tags
⌘B	Edit Action
⌘G	Edit Location
⌘;	Edit Recurrence
⌘L	Edit List (move)
⌃⌥R	Remove All Tags

Other Useful

Key	Action
⌘D	Duplicate selected tasks
⌘⌫	Delete
Spacebar	Quick Look (preview without opening the editor)
P	Perform Action (call, email, open URL, etc.)
U	Open Links found in notes
F	Quick Find (find a task by title or note within the current list)

tip

Use D to defer, K to schedule, or S to star the selected tasks. These shortcuts work for one task or several.

Batch Schedule and Defer

For finer control over many tasks at once, select the tasks first, then use Task > Defer... (D), Task > Schedule... (K), or Task > Duration.... 2Do opens a batch date dialog for the selection, where you can:

• Pick a start date and/or due date.
• Adjust by a relative amount (push everything by 3 days).
• Reset alarm offsets. Useful for shifting an entire project after a delay, or pushing a backlog of overdue tasks onto next week.

Adjusting Priorities in Bulk

Right-click any selection → Task > Priority > Increase Priority / Decrease Priority, or just press = / - (bare keys) when the Task List has focus. Each step moves all selected tasks one level up or down. Or set a specific level directly: bare 0, 1, 2, 3 for None / Low / Medium / High.

tip

Hover over a single task and click the priority dot, and a small menu opens with the four levels; pick one and the task updates in place, no editor required.

To let Apple Intelligence set priorities, right-click the selected tasks and choose Edit Priority > Auto-Prioritize, or use Task > Edit Priority in the menu bar. See Auto-Prioritize.

Sharing Tasks

The word sharing here means "send a copy of these tasks to somebody else", not collaborative editing (2Do doesn't offer real-time co-editing of tasks).

Two routes:

• Edit > Copy (⌘C): copies a plain-text representation of the selected tasks to the clipboard. Paste into Mail, Messages, Notes, or anywhere that accepts text.
• Task > Share: opens the macOS Share menu with the selected tasks pre-bundled. Targets include Mail, AirDrop, Messages, and any app installed that registers a Share extension.

Both work on a single task or a multi-selection. The recipient gets the task content, not a live link, so changes you make to your copy after sharing don't propagate.