2Do vs OmniFocus
OmniFocus is deep GTD machinery: defer dates, review cycles, sequential projects, and custom perspectives. 2Do is a flexible task manager that offers serious depth without requiring a methodology. If you practice strict GTD and want tooling built around it, OmniFocus may be the better fit. If you want power that stays approachable — plus more choice in how you sync — 2Do is usually stronger.
Last reviewed: July 16, 2026.
At a Glance
| Criteria | 2Do | OmniFocus |
|---|---|---|
| Primary model | Flexible lists, projects, and checklists that adapt to your method | A structured GTD system with review and perspectives |
| Best fit | Power users who want depth without ceremony | Committed GTD practitioners |
| Strength | Approachable depth, search, and sync choice | Methodical project rigor |
| Trade-off | No built-in review methodology | Steeper learning curve |
2Do imports your OmniFocus data directly on the Mac — choose File > Import > From OmniFocus… and your folders, projects, actions, tags, defer/due dates, durations, and repeats come across. See Import from OmniFocus.
Task Management & Sync Comparison
Where OmniFocus May Be Better
- You practice strict GTD and want defer dates, review cycles, and sequential projects as first-class tools.
- Custom perspectives are how you slice your work.
- You script across platforms with Omni Automation (JavaScript), or need access from a web browser. (2Do is no less scriptable — AppleScript, Shortcuts, and a built-in Claude / MCP server that lets AI manage your tasks — just not from a browser.)
- You want to sync through your own WebDAV server today, and your data stays exportable there too (CSV and other structured formats).
Where 2Do May Be Better
- You want depth without adopting a methodology: lists, projects, checklists, and sub-tasks arranged your way.
- Saved searches do your slicing — Smart Lists with a full query syntax instead of configured perspectives.
- Filtering is a click, not a setup step: per-list sorting, a one-click Focus Filter, expressive tag filtering, and on-demand List Group filtering.
- You decide what counts as "everything": exclude any list from All, Today, or Done, so Someday lists and background chores stay out of your daily views.
- Reminders should be persistent: nagging repeat-sound alarms that keep sounding until you act.
- You want to pick your own sync: Dropbox, iCloud CalDAV, CalDAV, Apple Reminders, Todoist, or Toodledo.
- Some lists never need to leave your Mac: exclude chosen lists from sync entirely and they stay on this device only.
- Two-way Apple Reminders sync means Siri-captured tasks land in 2Do.
- Built for keyboard lovers: single keys defer (
D), schedule (K), star (S), tag (L), and move (M) tasks, while shortcuts jump to any editor field and Option-digit picks presets. - Press Spacebar for a Quick Look preview of notes, dates, alarms, and attachments, with the task's action one click away.
- Tasks can do things: attach a Call, Message, Email, Visit, or Browse action and perform it with one click.
- You capture by email with Mail to 2Do, or share a list over Wi-Fi with family or teammates.
- You want Claude to work your lists alongside AppleScript and Shortcuts.
- Notes deserve formatting: Markdown notes with task links.
- Private lists stay private with password protection and Touch ID.
- You also use Android — 2Do runs there too.
Moving over? See Import from OmniFocus for the full mapping, or the quick FAQ.
Official Links
Want to compare a few more options before deciding? Browse all 2Do comparison guides.