2Do vs Todoist
Truthfully? This is the one comparison where you don't have to pick a side: 2Do syncs with Todoist, two-way. Todoist is a cloud service with apps on everything and collaboration built in; 2Do is a deep, native, local-first task manager for Mac, iPhone, iPad, and Android. Connect the two and they stay in step, so the honest answer to "which one?" can simply be "both."
Last reviewed: July 16, 2026.
At a Glance
| Criteria | 2Do | Todoist |
|---|---|---|
| Primary model | Flexible lists, projects, and checklists, stored locally and synced where you choose | A cloud service with apps and a web client everywhere |
| Best fit | Power users on Apple platforms who want depth and data control | Cross-platform users and teams who share projects |
| Strength | Feature depth, scheduling, alarms, and sync choice | Ubiquity, collaboration, and natural-language capture |
| Trade-off | No web client | Depth of scheduling; several staples need a paid plan |
Connect 2Do to your Todoist account (Settings > Sync > Setup → Todoist) and your projects, tasks, sub-task hierarchy, tags, due dates, durations, and stars flow both ways. Keep Todoist on the web and at work; come back to 2Do for the Mac-native depth. See Sync with Todoist.
Task Management & Sync Comparison
Where Todoist May Be Better
- You collaborate: shared projects, assignees, and comment threads are Todoist's home turf. (2Do shares individual lists over Wi-Fi, which suits households more than teams.)
- You live across platforms (web, Windows, Linux, Android, wearables) and want the same app on all of them.
- Typing
every 3rd friday until decstraight into a task title is your favorite way to schedule. Todoist's natural-language capture is genuinely excellent. - You want a capable free plan before paying anything.
- Its integration ecosystem is huge: calendar feeds, Gmail and Slack add-ons, a public API, and a large template gallery.
- Karma points, streaks, and productivity trends keep you motivated.
Where 2Do May Be Better
- Scheduling has two ends: start dates and times as well as due dates, with Smart Scheduling keeping future-start tasks out of sight until they begin. Todoist tracks a single date per task, and its deadlines carry no time.
- Recurrence goes deeper than typed phrases: repeats keep the start-and-due pair intact (same gap, same times, every cycle), projects and checklists reset fresh each round, and edits can target one occurrence or all future ones.
- Alarms mean it: multiple alarms per task without a paid plan, nagging repeat sounds until you act, 2Do's own alarm window, and per-list silencing.
- Attachments live on the task itself, where you can snap a picture or record audio, not buried in a comment thread.
- Tasks can do things: attach a Call, Message, Email, Visit, or Browse action and perform it with one click, or with the
Pkey. - Power views are built in: Smart Lists with a full query syntax, a dozen per-list sort options, a one-click Focus Filter, and tag algebra.
- Your data is local first: works fully offline with no account, automatic local backups with per-list restore, password protection with Touch ID, and lists you can keep off sync entirely.
- You pick the sync: Dropbox, iCloud CalDAV, CalDAV, Apple Reminders, Toodledo, or Todoist itself. And two-way Reminders sync means Siri capture lands in 2Do.
- Native Mac automation: AppleScript, Shortcuts, and a built-in MCP server for Claude and other AI agents.
- You pay once: a one-time purchase instead of a subscription, and the features in this chart don't sit behind plan tiers.
Ready to pair them instead of picking? See Sync with Todoist for setup and exactly what flows both ways.
Official Links
Want to compare a few more options before deciding? Browse all 2Do comparison guides.