The Main Task List

Swipe between panels to see your lists, tasks, and tools. On iPad, more panels can stay visible together.

On iPhone

The iPhone app has three panels:

• Lists holds your Focus Lists, real lists, list groups, and Smart Lists, with three action rows at the bottom: Add, the mini calendar, and Settings.
• Tasks holds the tasks in the selected list, with the sort bar above them and the floating + button below.
• Utility panel holds Tags, Nearby, and Calendar Events, chosen with the segmented control at the top.

The task editor is presented over the task list rather than living in a panel, so tapping a task fills the screen and closing it returns you to exactly where you were.

Sliding Between Panels

• Swipe the task list right to reveal the lists panel.
• Swipe the task list left to reveal the utility panel.
• Swipe back toward the middle to put the task list on its own again.

Most iPhone windows let the panels slide over one another, with one bar spanning the lists and task panels together. If iOS gives 2Do a regular-width window with enough room for all three panels, they sit side by side with a bar over each one.

Navigating Between Screens

• Open a task: tap it.
• Open the mini calendar: tap the calendar row at the bottom of the lists panel. Tap it again to close the drawer.
• Open Settings: tap the Settings row at the bottom of the lists panel.

On iPad

The iPad app has four panels: Lists, Tasks, the editor pane, and the utility panel. When the window is wide enough, 2Do shows the lists panel, the task list, and the widest trailing panel side by side. Below that width the panels slide instead.

• Swipe the task list toward the leading side to reveal Lists.
• Swipe toward the trailing side to move through the editor pane and then the utility panel.
• Tap the Tags button at the bottom of the lists panel to open the utility panel directly.

Selecting a task opens it in the editor pane. With no task selected, the pane shows RECENT, the tasks you last opened. Below the editor sit the mini calendar and the task overview.

For everything specific to the iPad, see iPad Features.

The Lists Panel

The panel lists your Focus Lists first, then your lists and list groups, then your Smart Lists. Each row shows the list's name, its color band, and its counts.

At the bottom of the panel:

• iPad: three buttons. Add opens a menu with New List and New List Group, plus Add Section for the list on screen; Tags opens the utility panel, and Settings opens Settings.
• iPhone: three rows. Add opens the same menu, the calendar row opens the mini calendar drawer, and Settings opens Settings.

Touch and hold a list for its quick actions. See Lists and List Groups.

The Task Bar

The bar above the task list has:

• The name of the selected list on the leading edge. Tap it to open Quick Open and jump to any task or list.
• Search and Batch Editing on the trailing edge.

Inside a project or checklist, a back chevron appears on the leading edge and the title acts as Back instead of opening Quick Open. While search is open, the field takes the middle of the bar and a scope control appears below it. While batch editing is on, the title reads Batch Editing.

The Sort Bar

The sort bar, just below the top bar, lets you sort tasks, use the Focus Filter, and show tasks hidden by scheduling or paused tags. Its controls include:

• The sort menu lets you choose Due Date, Start Date, Priority, Title, Tag, or another sort order. Tap the current sort name or its arrow to open the menu. Choose Ascending or Descending to change the direction, or Manually to arrange tasks yourself. The menu also has a Separated option. See Sorting Manually.
• The Focus button turns the Focus Filter on or off. Touch and hold it to choose which conditions the filter uses. Each list remembers its own choices. See Focus Filter.
• The clock button shows tasks whose start date is still in the future. It appears only when the current view contains scheduled tasks, and never in Scheduled or Done. See Smart Scheduling.
• The play button shows tasks hidden by a paused tag. It appears when the current view contains paused tasks, except in Done. See Showing Paused Tasks.

Each list remembers its own sort. Inside a project or checklist, the menu is named Project Sorting or Checklist Sorting, and applies to that parent's sub-tasks. Due Date sorts by due date and then due time; tasks with no due time sort at the end of their day. Alert times do not affect the order. See Just a Due Date.

The clock and play buttons each show a short confirmation when you tap them. When the Focus Filter hides tasks, the bar shows how many are hidden.

On iPhone, the bar also shows overdue and unfinished task counts when the lists panel is hidden, according to your Counts on lists setting. These counts are not shown in Done or on iPad.

Indicators for search, sharing, read-only lists, and password protection appear when those states apply.

The Task List

Your chosen sort groups tasks by date, priority, or another field. Tap a group’s header to collapse or expand it. Each list remembers which groups are collapsed. If a header is pinned at the top while you scroll, tapping it first scrolls to its original position.

When tasks in a section have durations, the section header shows their total next to its title, such as 2h 45m. When a list is sorted by Duration, headers that already name a duration show no total. See Duration Totals.

You can also divide a list into sections you name yourself, such as Bookings, Packing, and At Home. The sort still applies inside each of these sections, so each one has its own date or priority groups beneath its title. Tap a section's title to collapse or expand it, and touch and hold the title for the section's menu. See Task Sections.

Each task row shows a checkmark, title, dates, and indicators for details such as tags, attachments, locations, and alarms. Tap the control at the end of the row to show its priority and star buttons.

To set priorities for a whole selection at once rather than a row at a time, see Auto-Prioritize.

Sorting Manually

Choose Manually in the sort menu when you want to decide the order yourself. Reordering happens in batch editing. Outside it, touching and holding a task opens its menu when you hold still, and dragging moves just that task somewhere else, such as another list, without changing its place in the order.

1. Open the sort menu on the sort bar and choose Manually. This turns on batch editing.
2. Touch and hold a task until it lifts, drag it to its new place, and let go. A gap opens where it will land. To move several tasks at once, select them first and drag any one of them; the whole selection moves together.
3. Tap Batch Editing at the trailing end of the bar above your tasks when you are done.

The order is kept per list, so a scratch list can stay in your own order while other lists sort by date. Today, Scheduled, Starred and All keep their own manual order too. That Focus List order syncs only with iCloud. A project or checklist keeps its own order for its sub-tasks: open it and choose Manually from its own sort menu, which the menu heading names Project Sorting or Checklist Sorting.

With any other sort selected, dropping a task inside the list does not change its position; the task returns to its sorted place. Switch to Manually first, then drag. Dropping a task on the title of a section, or among a section's tasks, is the exception: it moves the task into that section with any sort, inside or outside batch editing.

Above the task list, Calendar Events can show your Apple Calendar day as a day bar. It stays out of Smart Lists, project views, and search. See Calendar Events.

Pull down on the task list to sync. If no sync method is set up yet, 2Do offers to set one up.

Adding New Tasks at the Top or Bottom

With Manually selected, you can choose where new tasks appear. In Starred and other Focus Lists, first drag a task to a different position using the steps above to save a manual order for that Focus List.

Leave Batch Editing, then tap Manually in the sort bar to open the sort menu. Choose Descending to put new tasks at the top of the unfinished tasks, or Ascending to put them at the bottom.

Changing the direction keeps the order you saved by dragging tasks. Tasks you have not arranged manually may change position. In a list with named sections, new tasks appear at the top or bottom of their section. For sub-tasks, open the project or checklist and change its own sort direction.

The Floating Add Button

A round + button floats below the task list.

• Tap it to open the editor for a new task in the current list.
• Touch and hold it to open Quick Add.

An empty list prompts you to tap + for a new task, or to touch and hold it for Quick Add.

The Utility Panel

The utility panel has three pages, chosen with the segmented control at the top:

• Tags: every tag with its count. Tap a tag to filter the task list, and tap more tags to combine them. See Tags.
• Nearby: your saved locations and the tasks attached to them, sorted by distance. See Nearby and Locations.
• Calendar Events: the events on the selected day, with the calendar's color, all-day events, and a way to add an event. See Calendar Events.

The Editor

On iPhone the editor is presented over the task list. On iPad it lives in the editor pane beside the list, so you can keep browsing while a task stays open.

On iPad, when no task is selected, the pane shows:

• RECENT, the last few tasks you opened in the pane. Tap one to open it again, or tap its cross to drop it from the list.
• The mini calendar.
• The task overview, with four counts: Overdue, Due Today, Done Today, and Tomorrow. Tap a count to open a related search. See Task Overview on iPad for what each count includes and how it differs from the lists panel.

See The Task Editor.

Gestures

Gesture	Action
Tap a task	Open its editor
Touch and hold a task	Open its menu of quick actions
Touch and hold a task, then drag	Move it to a list, a Focus List, a tag, a calendar date, or a section
Touch and hold a task's checkmark, then drag	Select a run of tasks for batch editing
Tap a section header	Collapse or expand the section
Touch and hold a named section's title	Open its section menu
Pinch the task list	Switch between the display modes
Pull down on the task list	Sync
Swipe the task list right	Reveal the lists panel
Swipe the task list left	Reveal the utility panel (iPhone) or the editor pane and then the utility panel (iPad)
Touch and hold the + button	Open Quick Add
Pull from the leading edge inside a project	Leave Project View

Undo and Redo

Common changes to tasks and lists can be undone and redone, including completing a task, editing it, moving it, tagging it, deleting it, and making batch edits. 2Do keeps one undo history for the whole app, shared across every window on iPad.

Use the standard iOS gestures to undo and redo:

• Swipe left with three fingers to undo, and swipe right with three fingers to redo.
• Double-tap with three fingers to undo.
• Tap once with three fingers to show the system shortcut bar, with Undo and Redo buttons on it.

Shaking the device offers to undo the last change as well, as long as Shake to Undo is on under Settings > Accessibility > Touch in iOS Settings. It is on by default.

With a hardware keyboard, ⌘Z undoes and ⇧⌘Z redoes. See Keyboard Shortcuts.

Indicators on List Names

Each list row can carry:

• Counts: overdue on the left in red, and tasks not yet done on the right. What appears is set by Counts on lists under Settings > Today & Lists: None, Overdue items, or Overdue + Undone.
• A small glowing dot: white when the list holds a task due today, red when it holds an overdue task. It never appears on All, Done, or Scheduled.
• A color band that changes to mark a Smart List, a list excluded from All, a list published over Wi-Fi, a list subscribed from Wi-Fi, a shared calendar, or a locked list.

Hardware Keyboard

Connect a keyboard and the whole command set becomes available on both iPhone and iPad. Hold ⌘ to see what applies right now, and on iPadOS 26 the same commands appear in the menu bar. See Keyboard Shortcuts.