The Main Task List

2Do's interface is a small number of panels connected by swipes. Knowing where each part lives makes the rest of these guides easier to follow.

On iPhone

The iPhone app has three panels:

• Lists holds your Focus Lists, real lists, list groups, and Smart Lists, with three action rows at the bottom: Add, the mini calendar, and Settings.
• Tasks holds the tasks in the selected list, with the sort bar above them and the floating + button below.
• Utility panel holds Tags, Nearby, and Calendar Events, chosen with the segmented control at the top.

The task editor is presented over the task list rather than living in a panel, so tapping a task fills the screen and closing it returns you to exactly where you were.

Sliding Between Panels

• Swipe the task list right to reveal the lists panel.
• Swipe the task list left to reveal the utility panel.
• Swipe back toward the middle to put the task list on its own again.

Most iPhone windows let the panels slide over one another, with one bar spanning the lists and task panels together. If iOS gives 2Do a regular-width window with enough room for all three panels, they sit side by side with a bar over each one.

Navigating Between Screens

• Open a task: tap it.
• Open the mini calendar: tap the calendar row at the bottom of the lists panel. Tap it again to close the drawer.
• Open Settings: tap the Settings row at the bottom of the lists panel.

On iPad

The iPad app has four panels: Lists, Tasks, the editor pane, and the utility panel. When the window is wide enough, 2Do shows the lists panel, the task list, and the widest trailing panel side by side. Below that width the panels slide instead.

• Swipe the task list toward the leading side to reveal Lists.
• Swipe toward the trailing side to move through the editor pane and then the utility panel.
• Tap the Tags chip at the bottom of the lists panel to open the utility panel directly.

Selecting a task opens it in the editor pane. With no task selected, the pane shows RECENT, the tasks you last opened. Below the editor sit the mini calendar and a grid of statistics tiles.

For everything specific to the iPad, see iPad Features.

The Lists Panel

The panel lists your Focus Lists first, then your lists and list groups, then your Smart Lists. Each row shows the list's name, its color band, and its counts.

At the bottom of the panel:

• iPad: a footer of chips. Add opens a menu with New List and New List Group, Tags opens the utility panel, and Settings opens Settings.
• iPhone: three rows. Add creates a list, the calendar row opens the mini calendar drawer, and Settings opens Settings.

Touch and hold a list for its quick actions. See Lists and List Groups.

The Task Bar

The bar above the task list carries:

• The name of the selected list on the leading edge. Tap it to open Quick Open and jump to any task or list.
• Search and Batch Editing on the trailing edge.

Inside a project or checklist, a back chevron appears on the leading edge and the title acts as Back instead of opening Quick Open. While search is open, the field takes the middle of the bar and a scope control appears below it. While batch editing is on, the title reads Batch Editing.

The Sort Bar

Below the task bar sits the sort bar, a thin strip holding a lot of control.

On the leading side:

• A briefcase chip when a project or checklist can be opened in its own view.
• The list name, with its color marker, a padlock for a protected list, a sharing mark for a list published to or subscribed from Wi-Fi, a Read Only mark where changes are not allowed, and today's date beside it.

On the trailing side:

• A count of tasks currently hidden from view.
• Animated counters for overdue and remaining tasks. Digits roll when a value changes.
• A scheduled chip that reveals tasks whose start date is still in the future, and a paused chip that reveals tasks carrying a paused tag. Each one shows a short confirmation when you toggle it.
• The sort menu, where you choose what orders the list, such as Due Date, Start Date, Priority, Title or Tag, or Manually to arrange tasks yourself, with its ascending and descending control and a Separated option. Each list remembers its own sort. Inside a project or checklist the menu names project or checklist sorting, because that parent keeps its own order. See Sorting Manually. Due Date orders by due date and then due time; a task with no due time sorts at the end of its day, and alert times play no part. See Just a Due Date.
• The Focus button. A tap turns the Focus Filter on or off; touch and hold it to choose which conditions the filter uses. Each list remembers its own choices. See Focus Filter.

The Task List

Tasks are grouped into sections by whichever sort you have chosen. Tap a section header to collapse or expand it, and each list remembers which of its sections are closed. If the header you tap is pinned at the top while you scroll, the first tap scrolls back to the header's own place in the list instead of collapsing it.

Each task row shows its checkmark, title, dates, and a run of small indicators for an action, a picture, an audio note, a location, tags, and an alarm. Tap the control at the trailing end of a row to expand it in place and reveal a strip of priority buttons and the star.

To set priorities for a whole selection at once rather than a row at a time, see Auto-Prioritize.

Sorting Manually

Choose Manually in the sort menu when you want to decide the order yourself. Reordering happens in batch editing, because outside it, touching and holding a task opens its menu instead of lifting it.

1. Open the sort menu on the sort bar and choose Manually.
2. Tap Batch Editing at the trailing end of the bar above your tasks.
3. Touch and hold a task until it lifts, drag it to its new place, and let go. A gap opens where it will land. To move several tasks at once, select them first and drag any one of them; the whole selection moves together.
4. Tap Batch Editing again when you are done.

The order is kept per list, so a scratch list can stay in your own order while other lists sort by date. Today, Scheduled, Starred and All keep their own manual order too. That Focus List order syncs only with iCloud. A project or checklist keeps its own order for its sub-tasks: open it and choose Manually from its own sort menu, which the menu heading names Project Sorting or Checklist Sorting.

With any other sort selected, dropping a task inside the list does not change its position; the task returns to its sorted place. Switch to Manually first, then drag.

Above the task list, Calendar Events can show your Apple Calendar day as a day bar. It stays out of Smart Lists, project views, and search. See Calendar Events.

Pull down on the task list to sync. If no sync method is set up yet, 2Do offers to set one up.

The Floating Add Button

A round + button floats below the task list.

• Tap it to open the editor for a new task in the current list.
• Touch and hold it to open Quick Add.

An empty list prompts you to tap + for a new task, or to touch and hold it for Quick Add.

The Utility Panel

The utility panel has three pages, chosen with the segmented control at the top:

• Tags: every tag with its count. Tap a tag to filter the task list, and tap more tags to combine them. See Tags.
• Nearby: your saved locations and the tasks attached to them, sorted by distance. See Nearby and Locations.
• Calendar Events: the events on the selected day, with the calendar's color, all-day events, and a way to add an event. See Calendar Events.

The Editor

On iPhone the editor is presented over the task list. On iPad it lives in the editor pane beside the list, so you can keep browsing while a task stays open.

On iPad, when no task is selected, the pane shows:

• RECENT, the last few tasks you opened in the pane. Tap one to open it again, or tap its cross to drop it from the list.
• The mini calendar.
• Four statistics tiles: Overdue, Due Today, Done Today, and Tomorrow. Tap one to search for the tasks it counts.

See The Task Editor.

Gestures

Gesture	Action
Tap a task	Open its editor
Touch and hold a task	Open its menu of quick actions
Touch and hold a task, then drag	Move it to a list, a Focus List, a tag, or a calendar date
Touch and hold a task's checkmark, then drag	Select a run of tasks for batch editing
Tap a section header	Collapse or expand the section
Pinch the task list	Switch between the display modes
Pull down on the task list	Sync
Swipe the task list right	Reveal the lists panel
Swipe the task list left	Reveal the utility panel (iPhone) or the editor pane and then the utility panel (iPad)
Touch and hold the + button	Open Quick Add
Pull from the leading edge inside a project	Leave Project View

Undo and Redo

Common changes to tasks and lists can be undone and redone, including completing a task, editing it, moving it, tagging it, deleting it, and making batch edits. 2Do keeps one undo history for the whole app, shared across every window on iPad.

2Do plugs that history into the standard iOS undo system, so the system-wide gestures work here exactly as they do elsewhere:

• Swipe left with three fingers to undo, and swipe right with three fingers to redo.
• Double-tap with three fingers to undo.
• Tap once with three fingers to show the system shortcut bar, with Undo and Redo buttons on it.

Shaking the device offers to undo the last change as well, as long as Shake to Undo is on under Settings > Accessibility > Touch in iOS Settings. It is on by default.

With a hardware keyboard, ⌘Z undoes and ⇧⌘Z redoes. See Keyboard Shortcuts.

Indicators on List Names

Each list row can carry:

• Counts: overdue on the left in red, and tasks not yet done on the right. What appears is set by Counts on lists under Settings > Today & Lists: None, Overdue items, or Overdue + Undone.
• A small glowing dot: white when the list holds a task due today, red when it holds an overdue task. It never appears on All, Done, or Scheduled.
• A color band that changes to mark a Smart List, a list excluded from All, a list published over Wi-Fi, a list subscribed from Wi-Fi, a shared calendar, or a locked list.

Hardware Keyboard

Connect a keyboard and the whole command set becomes available on both iPhone and iPad. Hold ⌘ to see what applies right now, and on iPadOS 26 the same commands appear in the menu bar. See Keyboard Shortcuts.